Making the most of the appraisal

Appraisal plays a central role in the revalidation process of all doctors.

You (the appraiser) will play an important part in planning the personal development and helping the doctor decide which pieces of supporting information match the GMC’s requirements. You and your appraisee should agree what is “good enough” and should also agree what “needs further work”.

Many doctors strive for excellence. Whilst admirable, this is not a revalidation requirement and each piece of supporting information only needs to meet the GMC’s requirements which can be found here. You (the appraiser) do not make a revalidation decision, as an individual appraisal summary only forms part of the jigsaw. Indeed early on in the revalidation cycle, the doctor may have insufficient or absent information in a few of the supporting information categories. The skill of the appraiser (you) is to work with the doctor to fill the gaps through developmental planning in their PDP. The doctor will benefit most if they work with you (the appraiser) on this planning, by bringing ideas to the appraisal perhaps through the aspirational PDP.

The good appraiser will:

  • Have prepared well for the interview
  • Highlight areas of success in the doctor’s development
  • Allow the doctor time to discuss things that are important to them (not necessarily anything to do with revalidation or development)
  • Identify important constraints to progress
  • Introduce an element of challenge into the appraisal discussion
  • Help the doctor recognise areas that need improvement
  • Agree a PDP with the doctor that encourages progress in areas of interest to them and will help them demonstrate competence across their whole practice
  • Be knowledgeable in the requirements of revalidation and be able to sign post the doctor to resources to help
  • Write a professional, truthful and accurate summary of the appraisal meeting
  • Validate supporting information as appropriate

The good Appraisee should:

  • Ensure all personal and professional information is accurate and up to date at least 2 weeks before the appraisal date
  • Ensure that their full range of professional activities are listed
  • Ensure that roles outside the mainstream (e.g. management, private work, educational etc.) are listed and that performance management or appraisal in those roles is highlighted
  • Provide sufficient material to allow for a meaningful appraisal
  • Reflect on progress (or lack of) against each PDP item
  • Be aware of the requirements of revalidation and ensure at least the minimum supporting information is present
  • Reflect on development focussing on outcomes (so what does it mean for me, my patients, my practice, the NHS etc.)
  • Be aware of areas of practice where development is needed
  • Work with the appraiser to plan development in the context of individual interests and revalidation requirements covering the whole of professional practice
  • Seek to come to agreement with the appraiser regarding the appropriateness, quality and completeness of supporting information for revalidation
  • Read and agree (subject to any changes needed) the appraisal summary within 28 days of the appraisal date

Appraisal Summary – Communicating with the Responsible Officer

A guide has been produced for all Appraisers in Wales, to help them communicate with the Responsible Officers (ROs). In particular, this document highlights where Appraisers will summarise the supporting information for revalidation in the appraisal summary, for the RO to see.

Enhanced Appraiser Skills (EVE Project)

Enhanced Appraiser Skills e-module - This module is an outcome of one of our collaborative projects with staff members across the Revalidation Support Unit, which has included Appraisers, Appraisal Coordinators, RSU AdminTeam and the Deputy Director.


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